The Benefits of Board Portal Software
Many board members, specifically those in leadership roles such as the chairperson, secretary and assistant to the chairman of a company’s board of directors, will advocate for the introduction of a board portal software. Some board members may advocate the solution after being convinced by a trusted peer or after hearing about its benefits from an expert in the field or a peer. It’s crucial that everyone involved in the use of the portal is aware of its features and costs prior to the time when the board of directors approves the software.
The best board portal software makes it easy to collaborate on documents from any device and platform, at the same time and in real-time, eliminating the necessity for physical meetings or re-preparation of materials. It can be used to store all board documents in a secure environment. It will also provide timely and reliable support for all tasks.
Most portals include a board meeting agenda scheduling tool that is automatically synchronized with the calendars of all members. Modern portals also make it easy to work between meetings by making deadlines and action items that are easily spotted. Portals also provide eSignature and approval capabilities, making it easy for directors to sign off on official documents from anywhere.
Many companies offer a range of extra features that can be added to their portals for an additional cost. It’s crucial for every board to look into the options available to them before choosing which tools will best fit their needs. Calling the vendor’s support line and asking about different features is a good way to begin. It is also essential to inquire about the amount of their backup and storage facilities, especially as board members will often be handling sensitive information.