How to Successfully Hold Board Meetings

Board meetings are important because the decisions taken by your board – which often require the majority or even all members to reach a consensus – have the ability to have a significant impact on your business. This means you have plenty of limitations to work within however, the majority of them are not as difficult as you may think.

In general any successful board meeting will require a lot of planning and planning prior to the meeting. If your board members do not feel that they have been adequately prepared, they will struggle to engage in meaningful discussions during the meeting. This can result in your decision-making process being reduced or even derail. Make sure to distribute your board packs at least a few days before the meeting to keep this from happening.

Your board chair should go over the rules of the game at beginning of the meeting. This should be discussed with attendees (e.g. how long a discussion can last or the best way to make an appropriate decision). This helps everyone be aware of the rules and creates a positive and productive atmosphere.

The next portion of the meeting typically involves reports being presented. These can include financial statements, progress reports or any other relevant information. The chair of the board will call out each member to ensure there is a quorum.

During this stage, the board may also discuss and examine the board minutes from the previous meeting. Once they are ready for approval, the board will be able to approve them. Then, any announcements or updates that are relevant to the current meeting may be also shared. The meeting may then be officially closed or adjourned by the presidency officer.

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